Acers Fastpitch

Probably the number bit of advice the AFO can give to its parents is read and understand your contract. If you any questions both our bookkeeper and Vice President are available to answer questions..

Our bookkeeper is Angela Pruitt. She is available via email to answer your questions and work through any issues you may have.

Here is a list of our most frequently asked questions. Please let us know if we need to add something to this list:

 

1. Initial invoice payment schedule.
2. What is my monthly payment for the initial invoice?
3. Paying 'Other' invoices.
4. What are the Late Fees?
5. Sibling discounts.
6. When is my account delinquent?
7. What happens when my account is delinquent?
8. What forms of payment are accepted?
9. Where can I make my payments?
10. How does someone make a donation?
11. How does the AFO account for fundraising money?
12. What happens if I leave the organization with money in my account?
13. What happens if I leave the organization and I stll owe money?
14. I have excess money in my account, how can I use those funds?
15. What are the fees associated with making online payments?
16. I have a question that is not listed here?

Initial Invoice payment schedule

The first monthly payments start on September 15th and go through April 15th.   

What is my monthly payment for the initial invoice?

The minimum monthly payment is $200.

Paying "Other' Invoices

You will  receive additional invoices throughout the year. This will include invoices for uniforms, equipment, training and so on. These invoices are due on a Net 30 basis. Net 30 means you must pay the invoice within 30 days of issuance. Our invoices go out within two weeks of the purchase date.

What are the late fees?

The late fee is $25 per occurence. Any payments you make go towards the most delinquent invoices first. Review your contract for more details.

Sibling Discounts

Families with two daughters in the organization will receive a discount equal to 50% of the lower of the two facility fees. If a family has three or more daughters in the organization they will receive a total discount of 100% of the lowest facility fee. 

When is my account delinquent?

An account is considered late/Delinquent under two circumstances. First, your  monthly payment is considered late if not received by the last day of the month. Second, your 'Other' invoices are considered late if payment is not received within 30 days of the invoice date.

What happens when my account is delinquent?

If you become more than one month behind on your monthly contractual payment you will receive a 'Warning' letter. This letter will ask that you get your account current within the next thirty days.

If your account goes down 60 days, then you are issued a 'Stop Play' notice. This notice informs you that until you bring your account current your child can no longer participate with the team or use the facility.

What forms of payment are accepted?

AFO accepts cash, checks, and credit cards.

Where can I make payments?

Payments can be made by mail, drop-off at the facility safe, or through the website.

Mailing address:  P.O. Box 766, Auburn, Wa 98002

How does someone make a donation?

A donation can be made by completing a donation form and submitting along with donation to the bookkeeper. Once accepted the bookkeeper will email or mail a donation receipt to the donor.

How does the organization account for fundraising money?

All funds a family fundraises goes into their account to pay for bona fide softball expenses while you are a member of the organization. These funds cannot be withdrawn for cash.

The AFO operates on a First-in-First-out (FIFO) method for fundraising dollars. So, depending on when you put dollars into your account (both personal and fundraising) those dollars will go to pay for expenses in the order they are received.


What happens if I leave the organization with money in my account?

If you leave the organization at the end of the season and your account is current then all of your funds will be distributed back to you. If these are fundraising dollars they must be transferred to anothe 501(c)3. If they are personal funds then you will receive a check for your balance.

What happens if I leave the organization and I stll owe money?

Unfotunately, this is where we have to be tough. All members are expected to pay their contractual obligations. In those cases where we have families who cannot meet their obligation and who will not work out a payment plan with the AFO  we have no other choice than to seek legal actions.

 I have excess money in my account, how can I use those funds?

If those funds are personal then you can take out as needed. If they are fundraising dollars then you must either pay for bona fide softball expesnses, or you can transfer money to another 501(c)3.  

 What are the fees associated with making online payments?

The fee is approximately 2.50% + .30  per transaction. 

I have a question that is not listed here?

 If you have any questions please contact the President or Vice President. Do not let a quesion go unanswered. This process is sometimes confusing and we want everyone to be on the same page.